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Purchase Orders ​

Create and manage orders to suppliers. Navigate to Inventory → Purchase Orders to manage POs.

Purchase Orders - List Page

Creating a Purchase Order ​

Purchase Orders - Add/Edit Form

Supplier: Select supplier

PO Date: Order date

Expected Delivery: When expecting delivery

Items: Add inventory items with quantities and prices

Total: Automatically calculated

Status: Draft, Sent, Received, Cancelled

Notes: Special instructions, delivery requirements

PO Workflow ​

  1. Create PO: Draft purchase order
  2. Review & Send: Verify and send to supplier
  3. Receive Goods: Mark items as received
  4. Update Inventory: Stock levels update automatically
  5. Record Payment: Track payment to supplier

Best Practices ​

Regular Ordering: Establish ordering schedule, weekly or bi-weekly, prevents emergency orders

Accurate Quantities: Calculate needs based on sales and stock levels, avoid over-ordering perishables

Price Verification: Verify prices match agreed rates, check invoices against PO

Timely Receiving: Check goods upon delivery, verify quality and quantities, report discrepancies immediately

Lead Time

Know supplier lead times. Order before running low, not after stockout. Plan around holidays and peak seasons.